Industrial Manufacturing Contract Framework

Terms of Service & Production Conditions

Ehsan Bashir Industry • Effective Operational Policy 2026

IMPORTANT NOTICE TO PURCHASING AGENTS & BRANDS: These Terms and Conditions apply to all international manufacturing agreements, Proforma Invoices (PI), pre-production sampling runs, and automated volume transactions processed with Ehsan Bashir Industry. By issuing a deposit payment, approving a digital vector mockup, or signing a manufacturing brief, you ("The Client") enter into a legally binding contract governed by the commercial production stipulations detailed below.

01. Technical Specifications & Design Approvals

Mass production runs are initiated exclusively based on digital proof layouts, vector blueprints, or physical pre-production sample prototypes formally signed off by the Client.

• Graphic Alignments: The Client bears full responsibility for reviewing design placements, orthography, naming registries, team numbers, and vector configurations. Ehsan Bashir Industry will not be held financially liable for printing errors present on client-approved artwork sheets.
• Physical Sizing Tolerances: Because our premium teamwear, martial arts gear, and activewear lines are custom-tailored using hand-guided processes, an industry-standard dimensional margin of +/- 0.5 to 1.0 inch on all flat pattern measurements is universally accepted.
• Color Sublimation & Dye Lots: While we maintain precise ink calibrations, chemical variations across distinct textile dye lots (cotton vs. interlock polyester) can yield minimal shade variances. Absolute color match guarantees require the client to supply strict Pantone Matching System (PMS) color codes prior to production.

02. Contract Pricing, MOQs, & Payment Architecture

Our facility operations rely on highly structured material procurement schedules. All financial actions must align with our factory pipeline standards:

• Minimum Order Quantities (MOQ): To uphold aggressive B2B factory pricing, our base thresholds require a minimum of 12 pieces per design style for full sublimation and 20 pieces per design style for complex Cut & Sew/Custom apparel lines.
• Payment Structuring: Custom mass production allocations require a verified advance deposit payment (typically 50% or as stated on your Proforma Invoice) to trigger raw material sourcing. The remaining balance, alongside verified global shipping fees, must clear our accounts before items leave our factory loading dock.
• Order Alterations: Once raw fabric webs are cut or digital sublimation paper rows are transferred to processing lines, modifications to quantities, sizing ratios, or design variables cannot be executed without incurring additional processing fees.

03. Shipping Logistics, Customs, & Import Duties

Ehsan Bashir Industry offers reliable global delivery solutions utilizing major international freight and priority air courier networks (DHL, FedEx, UPS, Air Cargo, or Sea Freight options).

• Transit Timeframes: Target production timelines and shipping turnarounds represent accurate industrial targets. We are not liable for transit interruptions stemming from commercial carrier errors, global border backlogs, bad weather conditions, or local sorting station disruptions.
• Custom Tariffs & Taxes: All standard factory pricing models operate on an Ex-Works (EXW) or Free-on-Board (FOB) framework unless explicitly noted. The Client remains solely responsible for any local import duties, port handling fees, custom brokerage costs, or consumption taxes levied by their respective home country customs authority.

04. Intellectual Property & Brand Copyright Protections

We treat brand exclusivity and private label rights with absolute integrity across our manufacturing plants.

• Client Trademarks: By submitting logos, insignia, registered trademarks, or unique club emblems to our production team, the Client guarantees they possess full legal ownership or authorization rights to execute prints of said graphics. Ehsan Bashir Industry disclaims all liability regarding trademark infringement claims brought forward by external third parties.
• Confidentiality Policy: We protect your custom proprietary cuts, trim dimensions, and technical specs. Your trade patterns will never be bartered or cross-manufactured for competing labels.

05. Cancellation Protocols & Industrial Defect Claims

Because all orders are customized down to structural fabric weights and digital graphic layouts, the following rules apply to order adjustments and cancellations:

• 8-Hour Cancellation Grace Window: The Client has a strict maximum of 8 hours from the exact timestamp of order submittal/deposit payment clearance to request a total cancellation or baseline order structural change. Once this 8-hour window expires, raw textile rolls enter cutting stages, custom ink charts load, and all contract funding becomes non-refundable.
• Standard Production Returns: Outside of the initial 8-hour window, items cannot be returned, swapped, or credited due to general client shifts in preference, event changes, scheduling updates, or layout ordering selection updates.
• Verification Window: The Client must conduct a full inspection of all arrived freight boxes and report any true industrial defects (unraveled structural seams, physical puncture damage, or printing errors differing from the approved proof sheet) in writing within 7 calendar days of parcel receipt.
• Factory Resolution: Verified structural flaws submitted inside this 7-day window will be fast-tracked through our factory lines immediately. We will repair, replace, or issue credit notes for the compromised components to ensure your satisfaction.

Have Questions Regarding Our Manufacturing Framework?

Our administration office is here to establish clear, honest, and mutually beneficial supply lines. If you need special logistics arrangements, custom contract adjustments, or legal clarifications, do not hesitate to contact our desk directly.